Public Affairs Contests for 2019

Friday, March 1, 2019

General Guidelines:  All submissions to any contest category below should have been produced, written or photographed between 1 May 2018 to 31 May 2019. 

Submissions for all categories shall be received no later than 15 June 2019.  No exceptions to this deadline will be permitted. 

AWARDS:  Judging reports are due to DIR-A/Ad not later than 30 June 2019. DIR-A/Ad must submit award winners to the Coast Guard Auxiliary Association not later than 10 July 2019. Each first place winnerwill be announced and presented with a plaque at the 2019 Coast Guard Auxiliary National Meeting (NACON). 

CONTESTS: There are 4 (four) Public Affairs contest categories; 

  • Publication
  • Public Affairs Event Contest 
  • Photography   
  • Video

Please read the instructions below for each category. You can enter more than one contest. 

Publication (PB) Contest: This contest recognizes Coast Guard Auxiliary units [district, division, and flotilla] that have successfully published three or more issues of a unit publication during the past year. 
Flotilla newsletters eligible for judging must be published at least quarterlyduring the year.  
Division newsletters eligible for judging must be published at least quarterlyduring the year.  
District newsletters eligible for judging must be published at least quarterlyduring the year.  Each entry must be identified with the name of the editor and the district/division/flotilla.

Consideration will be given to: announcements of coming flotilla, division, and district activities, recognition of flotilla member achievements or awards, member training items, and balance of content.  Entries will be judged using the standards contained in the current USCG Auxiliary Publication Manual.  

Judging for this award shall be done by a committee consisting of at least 3 members appointed by the Director of Public Affairs.  Judging and selection of the best district, division and flotilla newsletter will be scheduled in accordance with the current deadlinefor submitting winning entries.  

Submissions shall be received no later than 15 June 2019.  No exceptions to this deadline will be permitted.  Entries will be evaluated on several categories including design, layout, writing quality, photojournalism, and use of the Associated Press Style.  

In contrast to last year’s contestany member of the Auxiliary at the flotilla, division, or district level may submit newsletters

Submissions consisting of a copy of exactly three (3) separate issuesof the unit publication must be electronically submitted to Robert C. Miller, AUXPA1, Division Chief of Publications, email: robert.miller@cgauxnet.us.  Each entry shall be identified with the name of the editor of the publication and the unit number. 

Public Affairs Contest (PA): Entrants will e-mail a synopsis of their project, activity, etc. to the PA Contest coordinator (listed below). These will be presented for the best district, division and flotilla projects. There are four judging criteria: 

  • Use of imagination and creativity. 
  • Promotion of CGAUX programs and (public) image. 
  • Clarity of writing and ease of replication. 
  • Attracting the attention of the media and the boating public. 

The contest is designed to identify the flotilla, division, and district with the most creative, imaginative, and effective public affairs event from 01 May 2018 to 31 May 2019.  The event should promote a positive public image of the Coast Guard Auxiliary, generate public awareness in an area of recreational boating safety, and foster community relationships.  Entry submissions should include a brief description of the following actions: 

  • Planning – identify your target audience, message, and media. 
  • Execution – putting the plan into action.  
  • Analysis – determine the impact the event had on advancing the Coast Guard Auxiliary Public Affairs program. 
  • Follow-up – adjusting the program for improvements and ease of replicating the event by other members of the Auxiliary.   

Entries must be e-mailed to Lourdes Oliveras, Division Chief of Public Relations at the following email:loliverasuscgaux@yahoo.com no later than 15 June 2019

Photo Contest:entries must be in digital .jpg format. Cropping is permitted. No color changes are allowed. Refer to CG Auxiliary Public Affairs Manual (2014) for photo and video information. Photos may be color or black and white. Each Coast Guard Auxiliary member may submit up to two photographs per category. 

Eight categories are judged: Public Affairs, Fellowship, Marine Safety, Member Services, Operations, Public Education, and Vessel Safety Checks. 

The following outlines each category:  Make sure that Auxiliarists are in proper uniform for the event.   No mixing of various uniforms.

  • Public Affairs: Auxiliarists spreading the Auxiliary message to external and internal audiences. 
  • Fellowship: Auxiliarists having fun in a social setting. Beware of alcohol, cigars or cigarettes in photos.
  • Marine Safety: Auxiliarists engaged in proctoring marine license exams, assisting in inspecting containers, vessels, etc. Auxiliarists engaged in beach cleanup and other environmental activities. 
  • Member Services: Auxiliarists recruiting and/or providing information or services for members (fingerprinting, ID photo taking, etc.) 
  • Operations: Auxiliarists operating boats, aircraft, radios, etc. 
  • Public Education: Auxiliarists providing instruction to the public. 
  • Vessel Safety Checks: Members performing VE’s. 
  • Team Coast Guard Events:  Auxiliarists assisting or interacting with active CG or Reservists in any approved mission except law enforcement. 

The photography contest will be judged on the following criteria: captions must conform to 

Associated Press Style (Dateline/caption) criteria. Consult Coast Guard External Affairs Manual, 2014 Edition, and study photos with correct datelines.  Photos of anyone under the age of 18 (if recognizable) must be accompanied by a signed parental release form ANSC 7020.   The judging criteria will be based on: 

  • Use of IMAGINATIONand CREATIVITY
  • Promotion of CGAUX programs and (public) image. 
  • Clarity of writing and ease of replication. 
  • Attracting the attention of the media and the boating public. 
  • Style with which the photographer has met the requirements of the category Digital Photos must: 
    • Be a minimum of 5 megapixels.  
    • Note the category to which the entry is being submitted.     
    • Include a concise descriptive caption contained in the email and/or in the Metadata.
    • Entries should be e-mailed to the Photo Contest Coordinator at robin.s.priestley@cgauxnet.usno later than 15 June 2019. 
    • The winning entries will be announced at NACON 2019. 

Video Contest

Videography: Entrants must submit via YouTube (conforming to YouTube’s technical requirements). Create a YouTube account and upload the video (set as private). Email the video URL to: sherrod.uscgaux@gmail.com

Include a video slate and provide the best scene (selection of a few related shots from one event or story). Maximum length per submission is 4 minutes.  Video should visually convey an intended story or event that promotes some aspect of the Auxiliary’s four cornerstones.  Please include a short synopsis of the story.  Videos can be with or without sound.  

Any CGAUX cornerstone activity may be covered. Entries must be submitted by 15 June 2019. 

Winners of the Publications and Photography Contests are located on the homepage of the Public Affairs Directorate (http://www.auxpa.org).  

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